Overview: The Advanced Textiles Association (ATA) has successfully renegotiated our General Services Contractor contract for the 2025-2027 Advanced Textiles Expo shows. By selecting Freeman through a competitive Request for Proposal (RFP) process, we have secured rates that significantly lower the cost burden on our exhibitors.
RFP Process:
Key Achievements:
This successful negotiation translates directly to cost savings for our exhibitors, enabling them to allocate resources more effectively and enhance their participation in the Advanced Textiles Expo.
Conclusion: The ATA's diligent RFP process and strategic negotiations have culminated in a contract with Freeman that offers substantial cost savings for exhibitors over the next three years. This achievement underscores our commitment to supporting our exhibitors by creating a more financially sustainable environment for showcasing their innovations and products.
We are excited about the future of the Advanced Textiles Expo and the opportunities these savings will bring to our exhibitors and the industry at large. ​
RFP Process:
- January 8, 2024: RFP sent to 5 providers.
- January 31, 2024: Deadline for provider proposals; received bids from 4 providers.
- February 2024: Internal review of all proposals.
- March 2024: Discussions with the top 2 providers.
- April 2024: Final negotiations.
- May 2024: Contracted with Freeman.
Key Achievements:
- Average Rate Reduction: The final contracted rates are on average 13.5% lower than other proposals received.
- Historical Rate Comparison: The final contracted material and machinery handling rates are, on average, 13% lower than rates from the past 11 years.
- Lower Machinery Rates than since before 2015
- Locked In Machinery and Material Rates: ATA negotiated machinery and material handling rates to remain the same year-over-year for the three years of the contract, providing a way for exhibitors to be able to know their costs if the equipment they bring is the same weight. Helping exhibitors with budgeting costs.
This successful negotiation translates directly to cost savings for our exhibitors, enabling them to allocate resources more effectively and enhance their participation in the Advanced Textiles Expo.
Conclusion: The ATA's diligent RFP process and strategic negotiations have culminated in a contract with Freeman that offers substantial cost savings for exhibitors over the next three years. This achievement underscores our commitment to supporting our exhibitors by creating a more financially sustainable environment for showcasing their innovations and products.
We are excited about the future of the Advanced Textiles Expo and the opportunities these savings will bring to our exhibitors and the industry at large. ​
Past Event Rate Comparison:
Adjustments to Brede rates for more direct comparison:
Adjustments to Brede rates for more direct comparison:
- All Brede CWT Rates divided by 100 for more direct comparison, however not truly accurate as there was a 200lb min
- Brede Machinery Weight Tiers:
- 2014:
- 2,500-5,000 lbs
- 5,001-7,500 lbs
- 7,501-10,000 lbs
- 10,001+ lbs
- 2014:
-
- 2015:
- 1-5,000 lbs
- 5,001-8,000 lbs
- 8,001-16,000 lbs
- 16,001+ lbs
- 2015: